If you are a financial Member of the Wandoan Show Society you have the right to attend and vote at the Annual General Meeting. Your Show needs you, please mark your calendar and attend this meeting!
Please do not miss this opportunity to became actively involved in planning the 2022 show. That has started already!!!
Many, many hours of hard work go into producing the annual community showcase which you all are part of. Consider sharing in some of this planning. Many of you already steward and volunteer, but there are some faces we would really love to see come forward. We are all "BUSY", however if more people come forward, it would just allow everyone to shoulder the load a lot more easily.
It is essential that Management Committee members refresh - that brings new ideas, and enthusiasm for creating the great show we are all love. Please don't leave it all to the same old few..... our ideas are running out!
What happens at the AGM?
An annual general meeting (AGM) is a meeting held once a year that all members of the Wandoan Show Society are invited to attend. The purpose of an AGM is to give members a report on activities and finances for the previous year, to allow time for members to ask questions, and to elect members of our governing body (e.g. committee members) for the coming year.
All executive positions are declared VACANT at the AGM and nominations to fill these positions for the next show year are now being accepted.
The Management Committee includes President, Snr & 2 x Jnr Vice Presidents, Secretary, Treasurer, Chief Stewards for the Show Sections of Willacy Pavilion, Jerrard Pavilion & Juandah Pavilion, Ring, Stud Cattle, Prime Cattle, Space Steward, Bar Steward & Gate Steward and, finally, Showgirl/Rural Ambassador Coordinator
It has become evident that primary positions have grown to a size where they must be split into smaller tasks and be shared amongst several volunteers. We sincerely hope that some of you will recognize your talents and offer to support your local show within roles that are described following:
The current holders of the following positions will not be available for re-election this year:
SECRETARY (IN ITS CURRENT FORM PERFORMED BY ONE PERSON):
Incoming Position to be structured AS:
Show Secretary: Co-ordination of:
- Correspondence, Compulsory Annual Reporting, Entertainment coordination, Security & Cleaning & Risk Management and
- New Roles as described below:
o Minutes Secretary – Attend monthly meeting, record minutes electronically as they occur, distribute minutes to Management Committee & follow up on required actions.
o Grants & Corporate Sponsorships Secretary – Source, apply for & acquit grants & sponsorships relating to show expenses & infrastructure improvements. Compile run sheet on major sponsors for Show Announcer.
o Show Administration Assistant – stock take ribbons & cards & order if required, prepare section requirements for show competition in conjunction with Chief Stewards, update Chief Stewards Handbooks, including volunteer requirements, prepare meal tickets etc plus adhoc jobs in the days before and during the show.
o Website & Social Media Management – Update & maintain website, prepare advertisements & posts for social media platforms, prepare and implement social media post calendar
o Schedule Secretary – Communicate with Chief Stewards, update & correct content, publish & print yearly show schedule that is maintained within Showday, a cloud based, industry show management program
Using the Phoenix Live Accounting Platform, coding of transactions, invoicing of accounts, monthly bank reconciliation, preparing & presenting monthly Treasurer’s Report at meeting.
Cash Management as required, including preparation of prizemoney, cash out facilities & bank deposits
Prepare for annual financial audit
Prepare reports for Secretary’s requirements regarding compulsory annual reporting
WILLACY PAVILION CHIEF STEWARD:
General Position description (not limited to – a full job description is available on request):
Manage section stewards
Prepare schedule updates for Schedule Officer
Clean pavilion prior to show (with assistance from others)
Manage place cards, trophies (if required) & ribbons
Receive nominations & entries & process through Showday (industry management program)
Manage class judging & showtime operations
Co-ordinate gate roster over both days
Manage signage, float (collection of and return to show office), wristbands
Some of the above-described positions receive a yearly honorarium, paid after the show is complete in recognition of services in a volunteer capacity.
If all positions are not filled at the AGM the Show, in 2022, will be missing certain sections or, perhaps, will not go even ahead.
Notices & Forms relating to the AGM include: